E-invoicing

For whom:

Taxpayers seeking independent advice on the best e-invoicing solution. This can be the activation of a solution in your current ERP or accounting software, or an integration with an e-software e-invoicing solution from an external provider.

Why:

The right e-invoicing software differs per organization. Therefore, we do not partner with a specific e-software solution provider but rather collaborate with almost all providers. This allows us to compare different solutions on different parameters (e.g. compatibility with current systems, implementation timeline, user friendliness, compliance with rules in other countries if applicable, set-up and recurring costs,…).

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  What:

  Our independent e-invoicing software comparison includes the following:

  • E-invoicing fundamentals’ training (1.5h). During this training we explain the basic principles, terms and buzzwords in e-invoicing. This will ensure better conversations with software providers, easier reporting within your organization and (during implementation) a smoother cooperation with the IT department.
  • Analysis of your current activities (to identify which countries can impose requirements on e-invoicing) and of your invoicing and accounting processes including the exceptional invoicing flows.
  • Shortlist of 3 software solutions (current ERP or accounting system and/or third-party software providers).
  • Organization of and guidance during meetings with the 3 short listed supplies (3 meetings of approximately 1-2 hours).
  • Delivery of a software solution scorecard with a recommended “best choice”. We score on a diverse number of parameters such as implementation costs, country coverage, recurring cost, scaling for potential growth, financial stability of the provider, compatibility with current ERP and accounting system,…).
  • Closing meeting

  Pricing: 2000-7500 EUR (or higher) excl. VAT depending on the complexity and countries in scope

For whom:

(Belgian) taxpayers looking for a review of the current e-invoicing software.

Why:

To ensure compatibility with the applicable rules on structured electronic invoicing.

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  What:

  Our independent e-invoicing review includes the following:

  • 0.5 day review of typical recurring transactions by a VAT specialist and an e-invoicing specialist (2 experts will participate in the workshop).
  • Bullet point report including:
  • Risk and/or recommendations for VAT
  • Compliance score and recommendations on requirements of integrity, readability, and authenticity of the invoices
  • Compliance score and recommendations on archiving and security such as encryption, digital signatures, access restrictions
  • Review of invoice requirements and mandatory references
  • Future proof score of the current e-invoicing solution
  • Closing meeting (online) to discuss risks and/or opportunities for VAT and e-invoicing

  Pricing: 2000-3500 EUR (or higher) excl. VAT depending on the complexity and countries in scope

For whom:

Anyone working with structured electronic invoices (accountants, accounts payable, finance,…).

Why:

As the structured electronic invoice is the only version of the truth, it is important to be able to read and interpret this document.  

What:

Workshop (2h) where we learn to:

• Understand and read structured electronic invoices
• Understand the basics of electronic invoices
• Communicate with clients and suppliers

The implementation of an e-invoicing solution often requires significant involvement of the tax or finance team to ensure proper setup, testing and compatibility with both e-invoicing and VAT legislation. Where needed, we can help to either guide the process or to lend a hand during the implementation itself. Please contact us, so we can discuss your needs.

Important aspects during the implementation are:

• Quality of product and supplier/customer data
• Tax code setup
• Training for stakeholders in working with e-invoices and both the risks and opportunities involved
• Communication with suppliers and customers to increase automation possibilities